University of Arkansas - Little Rock Administrative Specialist III in Little Rock, Arkansas
Position Type Classified
Employee Class Code CF
AR State Title Administrative Specialist III
Minimum Entry Salary $25,268
Hourly Rate $0.00
Search Manager Amber Krum
Position Summary and Qualifications
Posting Number CH00717
UALR Functional Title Administrative Assistant III / R99440
Position Number R99440
Department Counseling, Adult, & Rehab Ed
The Administrative Specialist III is responsible for providing administrative support for the faculty, undergraduate students and graduate students in the Department of Counseling, Adult, & Rehabilitation Education/Health, Human Performance and Sport Management. This position collaborates with various units within the college and the university. This position is governed by state and federal laws and agency/institution policy.
Job Duties and Responsibilities
Maintain and monitor maintenance account and grant budgets;
Process and track all pertinent paperwork for purchase orders, travel reimbursements, personnel action forms, budget transfers, instructional load forms, course grids, and other entities that can effect the maintenance of budgets and grants;
Maintain and keep current the unit’s budget and provide monthly updates to the Director;
Serve as the initial point of contact for the CARE/HHPSM/school office. Answer phones, transfer calls, and document and route messages for all faculty/staff;
Process time sheets and leave reports in a timely and accurate manner;
Attend and assist at departmental/school meetings by taking attendance and minutes, transcribing minutes and disbursing minutes to faculty and staff in a timely manner;
Order office supplies and equipment as needed;
Conduct yearly inventory of departmental/school property;
Serve as the PeopleAdmin coordinator for managing faculty positions, scheduling telephone and on campus interviews and the visit agenda;
Maintain accurate faculty and staff files for school directory;
Receive and disseminate faculty course evaluations each semester;
Accurately monitor course enrollments, course schedules and faculty work loads and complete all forms related to these in a timely manner;
Adhere to established office hours of Monday through Friday from 8am-5pm with lunch break of one (1) hour between the hours of 11am-1pm. Coordinate lunch break with other school staff in order to provide office coverage;
Attend training sessions and workshops;
Other duties as assigned.
Knowledge, Skills, and Abilities
Demonstrate ability to adjust to change and be flexible;
Ability to make mature, common sense decisions based on current and/or available knowledge;
Display a cooperative, and approachable attitude and demeanor;
Ability to display a professional and pleasant front office demeanor, including greeting visitors and answering the phone;
Communicate by effectively writing, listening, and speaking;
Ability to establish and maintain effective working relationships with a diverse participant population, UALR faculty, staff, and administrators;
Ability to demonstrate a working knowledge of basic mathematics;
Ability to work simultaneously on multiple projects and demonstrate organizational and prioritization abilities in accomplishing tasks;
Ability to work well independently, as a team member, in large group settings, and utilize common resources, personnel, and technology;
Ability to effectively operate and utilize a computer, telephone, adding machine, photocopier, fax machine, scanner, Internet, Microsoft Office applications, and Banner System (preferable).
Required Education and/or Experience
The formal education equivalent of a high school diploma; plus one (1) year of specialized training in business management, business education, or a related field; plus three (3) years of experience in specialized or a related field applicable to work performed.
Preferred Education and/or Experience
Bachelor’s degree and two (2) years related experience; OR six (6) years related experience; OR equivalent combination of experience, training and/or education.
Background Check Requirements 00 - Criminal Only
Start Date 06/25/2018
Essential Job Functions Sedentary Work - Exerting 10 pounds: Occasionally, Light Work - Exerting up to 20 pounds: Occasionally, Speaking; Essential, Hearing: Essential, Walking - Short Distances: Daily, Walking - Moderate Distances; Occasionally
Work Conditions Spends approximately 75% or more time indoors
Posting Detail Information
Background Check Statement
This position may be subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
UALR EEO Statement
The University of Arkansas at Little Rock is an equal opportunity, affirmative action employer and actively seeks the candidacy of minorities, women, veterans, and persons with disabilities. Under Arkansas law, all applications are subject to disclosure. Persons hired must have proof of legal authority to work in the United States.
Open Date 05/16/2018
Close Date 05/27/2018
Open Until Filled No
Special Instructions to Applicants
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
Do you have the formal education equivalent of a high school diploma; plus one (1) year of specialized training in business management, business education, or a related field; plus three (3) years of experience in specialized or a related field applicable to work performed?
Do yo have at least three (3) years of experience in specialized or a related field applicable to work performed?
Do you have a Bachelor’s degree and two (2) years related experience; OR six (6) years related experience; OR equivalent combination of experience, training and/or education?
Cover Letter/Letter of Application
List of Three (3) References